EXHIBITOR PROSPECTUS

 The Pennsylvania Pain Society

Annual Meeting and Scientific Sessions 2020

VIRTUAL ANNUAL MEETING

SIMULCAST November 7, 2020

Virtual Exhibition Launches November 7, 2020

and is available for 90 days following November 7, 2020

History

The Pennsylvania Pain Society is an independent State association of physicians and healthcare practitioners whose mission is to care for people who suffer from acute and chronic pain by advancing research and treatment and to increase the knowledge and skill of the regional professional community.  We are pleased to announce that the Society will host its Annual Meeting and Scientific Sessions ONLINE for 2020 with sessions in simulcast and pre-recorded webinar formats. The program will attract pain management specialists, family practice physicians with a clinical interest in pain management, anesthesiologists, orthopedics, physiatrists, neurologists, surgeons, psychiatrists, physician assistants, nurse practitioners, nurses, therapists and healthcare professionals from Pennsylvania and our neighboring States who wish to network and learn the latest techniques, treatments, and integrative options in acute and chronic pain management.  We invite you to become a corporate member, support, and virtually exhibit at The Pennsylvania Pain Society Annual Meeting and Scientific Sessions.

Attendance

Due to Social Distancing and Mass Gathering Requirements in Pennsylvania, the Society must host its ACCME accredited meeting online this year.  We expect pain management specialists, family physicians with a clinical interest in pain management, anesthesiologists, orthopedics, physiatrists, neurologists, surgeons, general practitioners, physician assistants, nurse practitioners, nurses, therapists and healthcare professionals from Pennsylvania and our neighboring States who have an interest in and /or  a pain management practice and specialize in acute and chronic pain management.

Your exposure this year is through the Society’s Virtual Meeting Portal and your Virtual Exhibit Booth.  We anticipate many new members and learners to join us via live simulcast and through the enduring webinars recorded at the live annual meeting. 

Exhibit Information

Cost/Payment

Cost per –VIRTUAL Exhibit Booth is $1000, which includes:

➢         (1) Virtual Exhibit booth with a primary contact assigned to manage the participation.

➢        (3) Complimentary representative registrations for the virtual exhibit booth/ meeting portal.

Refunds and Cancellations

Cancellations received in writing by October 1, 2020 will be subject to a $500 administrative fee. There will be no refunds for cancellations received after October 1, 2020.

Exhibit Services

Upon receipt of payment in full you will receive an invitation to create your Virtual Exhibit Booth at the Society’s Virtual Meeting Portal. Here, you can upload logos, videos on products, sales team contacts, brochures about your product etc.  It is essential that you complete the Virtual Exhibit Booth as the information provided to attendees to the live and/or simulcast meeting is through this portal.

Mailing List – Society Lead Retrieval System

Through the Society’s Meeting Portal, you will have an opportunity to correspond with the meeting registrants.  You will also have the opportunity to order lead retrieval for $199.

Conducting Exhibits

Exhibitors shall be in accord with the ACCME, PhRMA, ADVAMED, and/or NEMA guidelines governing support of Healthcare Professionals. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. Character of the exhibits is subject to approval of the program committee. The right is reserved to refuse applications because of concerns over not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits, which reflect against the character of the meeting. This applies to virtual displays, literature, advertising, novelties, souvenirs, conduct of person(s), and unreasonable activity.

Liability

The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save The Pain Society, its sponsors and endorsers, the Board of Directors, the Program Committee, members, management, and its officers, employees and agents, harmless against all claims, losses or damages to persons or property, Governmental charges or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the virtual exhibition software/virtual premises or a part thereof, excluding any such liability caused by the sole negligence, gross negligence or willful misconduct of The Pain Society, its Board of Directors, program committee, sponsors, endorsers, management, its employees and agents. Exhibitor acknowledges that The Pain Society, its sponsors, members and endorsers, the Program committee, and/or meeting managers do not maintain insurance covering the exhibitor’s property and thus it is the sole responsibility and obligation of the exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor.

Exhibitor Listing in Final Program

The Final Program is generated from the information that you post to the Society’s Meeting Portal. It is important that you compete this step so that your company is showcased in the best possible medium.

Exhibitor Confirmation by Society

Once an Exhibition Booking Form is received confirmation of your participation and an invoice if payment will be made by ACH or check will be sent to you by email.  If you pay by credit card, a copy of your paid receipt will be sent to you. Your exhibit/support spot is not confirmed until payment in full is received by the Society.

ACCME Guidelines Related to the Separation of Promotional Activities from ACCME Accredited Educational Activities.

In compliance with the ACCME Standards for Commercial Support, all exhibiting companies must abide by the following: 

• Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support.

• All exhibitors must be in a room or area separate from the education and the exhibits must not interfere, or in any way compete with the learning experience prior to, during, or immediately after the activity.

• All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space only. Canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted.

• Company representatives may attend educational sessions at the Pain Society’s discretion. However, representatives must refrain from holding any commercial discussions in the educational sessions.

• Onsite Monitoring - The separation of promotional materials and activities from the educational arena is strictly enforced throughout the activity by The Pain Society’s onsite staff.

For more information on Exhibition and Marketing Opportunities please contact:

Lisa Lineback, Director of Exhibits at llineback.lisa@yahoo.com  Tel:  (336) 816-2049